In this phase our team works together with our client to determine all the activities necessary to complete the project as well as the parties responsible for each activity. The main activities include:

a. Review of project scope.
b. Review of project specs.
c. Establish the bidding rules.
d. Review potential contractors for bidding process.
e. Review of parametric project cost.
f. Review work packages.
g. Establish selection criterion.
h. Establish responsibility matrix.

In this phase our team works together with our client and the developers to review the detailed schedule for the project. The main activity in this phase is the development and review of a project GANTT Chart* that can be later used for control and follow up. It is very important in this stage to make sure that each activity is analyzed to make sure that the time and the activities related to it are correctly programmed.

In this area the working policies between the contractor, PROVIMEX, and our client are established for the Bidding Process requirements. The main activities in this phase include:

a. Establish meeting schedules and procedures for bidding process.
b. Establish weekly progress report format for bidding process.
c. Establish monthly executive formats for bidding process.
d. Establish drawing authorization policies for RFP of bidding process.
e. Establish budget control and reporting procedures for preliminary permits.
f. Establish “Estimations” authorization and payment procedures for preliminary works and permits.
g. Establish “Change Order” authorization policies and procedures for construction contract.
h. Establish laboratory and outside quality checks for preliminary permits and construction contract.
i. Review and establish safety procedures for the job site for preliminary works and construction contract.
j. Recommend “Beneficial Occupancy” criterion for RFP and construction contract.
k. Recommend substantial and final completion criterion for RFP and construction contract.

In this phase our team is concentrated on the control of the project based on the planning and programming work done before. Some of the main activities in this phase include:

a. Prepare Construction bidding process.
b. Execution of Construction bidding process.
c. Revision of proposals.
d. Support the selection of contractor and subcontractors (as applicable).
e. On site visits for preliminary studies and bidding process contractors.
f. Review and authorization of general specifications and drawings.
g. Program and control weekly meetings.
h. Approval of subcontractors (as applicable).
i. Control of Construction bidding process Schedule.
j. Prepare weekly progress report.
k. Progress payment (estimations) control (as applicable for preliminary studies and permits).
l. Support on payment processing.
m. Review norms and regulation general compliance.

In this phase our team controls the closure of the project, form beneficial occupancy, to substantial and final completion. The main activities in this phase are:

a. Prepare bids comparative Matrix.
b. Prepare preliminary selection report.
c. Technical support on contract format and clauses.
d. Final negotiation support.
e. Revise final contract exhibits.